Bringing Back the Pack – UNM Event Notification

As of July 1st, 2021, the State of New Mexico has made many changes around covid safe protocols.  The University of New Mexico is using this guidance and will allow events on campus that follow UNM’s Bringing Back the Pack Guidelines and the NMDOH COVID Safe Practices Document.  Not all venues on campus are open and allowing bookings at this time, so please confirm your venue booking before submitting the event notification form.  The event process has moved from needing covid safety approvals, to a simple event notification that is routed to campus support departments. You should work with your venue booking office to ensure all conditions are satisfied before moving forward with your event.  Your event is subject to the NMDOH COVID Safe Practices Document in effect at the time of your event, not at the time of your booking.  For example, if Bernalillo County moves from 100% capacity at the time of your booking to 33% at the time of your event, the 33% capacity limit must be followed.

To ensure the health and safety of the UNM community, departments and visitors are required to submit a UNM Event Notification Form for activities on campus.  This form does not book your venue and you should have the space held before submitting your notification.  This form allows UNM service entities to be aware of your event and assess its impact. Please make sure you use proper contact information in case these service departments need to contact you in regard to your event.

(Virtual events, and regular departmental activities, do not need to be submitted.)

Current Guidelines:

*As of 7/1/21
  • Masks worn at all times mandatory for unvaccinated individuals
  • Masks worn indoors mandatory for all individuals
  • Masks at all times mandatory for those under 12 years old
  • Complete the Minors on Campus requirement for any event with guests under 18 (Click Here)
  • Marketing and agreements should include clear language that UNM is following federal and state guidelines for covid-19 and participants assume the health risks with attending events in-person during the pandemic
  • Mass Gathering Limit = Occupancy limit of the space
  • Outdoor Space = 100% of occupancy level
  • Indoor Space = 100% of occupancy level

UNM Event Notification Process Overview:

Step 1: Make contact with the event venue booking office to see if it is open, available, and hosting events.  Have the venue reserve or hold your space.

Step 2: Submit your UNM Event Notification Form if your event will have more than 25 people in attendance and is not a part of normal business functions (special event, ceremony, retreat, performance, tour, etc).  Please provide detailed information in your request, including mobile phone numbers, for questions from UNM Support Departments (Parking, Police, Facilities Management, Risk Services, Environmental Health and Safety, etc.).

Step 3: Make plans to host your event and finalize the arrangements with the venue's booking office.

Step 4: Host a safe event that protects the UNM community through mask wearing for unvaccinated individuals and other covid safe practices.

 

Please submit notifications for events with more than 25 people and at least 2 weeks prior to the event date.

For questions in regard to the UNM Event Notification Form and events on campus, contact Ryan Lindquist (depar@unm.edu) for assistance with Outdoor Space on Main Campus, Academic/Departmental Buildings, Student Union Building, and Johnson Center/Field.  Contact Amanda Gerard (agerard@unm.edu) for assistance with the Residence Halls, Parking Lots, University Club, and Popejoy Hall.  Contact Lori Peterkin (lpeterkin@unm.edu) for assistance with the Alumni Memorial Chapel, Hodgin Hall, the Rainforest, and University House.  Contact Ed Manzanares (edmanz@unm.edu) for assistance with Athletics complex venues.